Administrative Coordinator

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Job Number:
Job Title:
Administrative Coordinator
Job Category:
Administrative Staff (Receptionist, Concierge, Driver, Chauffeurs, etc.)
Job Type:
Temporary Full Time
Date Posted:
June 5, 2024
Closing Date:
July 5, 2024
Work Location:
London Hall
Number of Positions:

Job Description

If you take pride in being compassionate, honest, professional and safe, consider an exciting and rewarding career at Shannex. Our communities offer more than a place to work – they welcome and celebrate Great People who inspire meaningful connections while Leading the Way to Better Living™.

We are searching for an Temporary Full time Administrative Coordinator to join our London Hall team based in Halifax, Nova Scotia.

Meaningful Benefits

You will be surrounded by supportive and talented team members who make our communities great places to live, work and visit. As an established and respected organization in the healthcare sector, Shannex offers opportunities for growth, development and advancement. And at the end of every day, you will know you’ve made a measured difference in the lives of our residents. Additional benefits include:

  • Comprehensive health and dental benefits plan including an Employee and Family Assistance Program
  • RRSP program (5% employer matching)
  • Vacation accrual (begins immediately) and travel insurance
  • Free onsite parking
  • Employee discounts on select apparel, fitness, and retail partners through our Perks Program
  • Access to continuing education and training through Shannex’s Centre of Excellence
  • Opportunities to be part of sector innovation and continuous improvement initiatives
  • Recognition and Rewards for service excellence and safety

About the Opportunity

  • Provides support for the admission of Residents and Clients;
  • Performs a wide variety of typing assignments, and operates the computer to enter data, edit, revise, and print minutes, letters, memos, tables, and other material; 
  • Maintains and updates Client files, and documents, including Client lists;
  • Coordinates Client transportation;
  • Performs basic accounting functions, which may involve Client banking reconciliation and payments on Client accounts;
  • Supports the facility inventory supply program, which may involve ordering, receiving and distributing supplies;
  • Monitors fire and security alarm panels, and follows safety and security duties as per facility policy;
  • Provides support and guidance to employees in assistance with payroll, scheduling and benefits information; 
  • Prepares photocopies and facsimiles and sorts and distributes incoming/outgoing mail.

About You

  • You are a graduate of an approved Office Administration or Professional Secretarial diploma.
  • You have excellent computer skills and experience in Microsoft Office Suite
  • Previous Long-Term Care experience is an asset.

About Us

It all began in 1988 when our Founder, Joseph Shannon, purchased a single nursing home in his hometown of Sydney, Cape Breton. For more than three decades, Shannex has grown as a trusted provider of senior accommodations, services and care in Nova Scotia, New Brunswick, and Ontario. Our industry-leading services are inspired by residents and delivered by Parkland Retirement Living and Lifestyle Residences, Shannex Enhanced Care, Faubourg du Mascaret, Milestone Communities, and Care at Home team members who create an exceptional resident experience and a positive, fulfilling work environment where every voice matters.   

If you’re ready to join the Shannex team of Great People, apply today!

Great People is a core value at Shannex based on the belief that our team members are the spirit and foundation of the organization.  Shannex believes equity, diversity, inclusion and belonging is about creating a culture that embraces the uniqueness of individuals, where every person is treated fairly and where racism and discrimination are not tolerated. At Shannex, every team member belongs.

All applications are kept in strict confidentiality.

Only those selected for an interview will be contacted.